Applying filters to your incoming email
With filters you can define rules for managing your incoming emails, including Calendar related messages.
With filters you can increase the efficiency in your work remarkably. Filtering applies a set of rules to incoming emails which executes a specified action, such as automatically sorting emails into various folders and thereby create a certain control over the information flow, which in return gives you more time for your actual work.
You can create rules based on conditions such as:
- Address
- Subject
- Title
- Size
- Date
- Body
- Attachment
- Calendar Invitation
- read receipt
and actions such as:
- Keep message in Inbox.
- Discard the message (the message will never reach your mailbox).
- Save to specified folder.
- Tag the message.
- Mark it as read or flagged.
- Forward it to another email address.
You can create a filter in two ways:
- Preferences > Mail> Filters.
- Right-click a message in your Inbox > New filter.
Filters are applied in the order they are listed. Which means that if a message is not affected by the first filter it will try the following until it makes a match. NOTE! This can however create a conflict if you have filters with competing actions. Check "Do not process additional filters" when you create a filter to avoid these possible hassles. If this is not marked, the other filters will also process the email.
You can use * and ? as a wild card when you create rules.
You can also turn on and off filters, to keep them activated periodically.
